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Privacy Policy

Last Updated: 21st October 2025

At The Cedar Roof Barn, we respect your privacy and are committed to protecting your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and EU GDPR. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal data.

1. Who We Are

The Cedar Roof Barn
Darlington-Turnbull Productions Ltd
Email: hello@thecedarroofbarn.co.uk

We are the “data controller” responsible for deciding how your personal data is used.

2. Information We Collect

We may collect the following information:

  • Personal details: Your name, email address, phone number, and postal address
  • Event details: Wedding or event date, guest numbers, and specific requirements
  • Communication details: Any messages or enquiries you send us
  • Website usage data: Information collected via cookies or analytics tools (such as IP address, browser type, and pages visited)

3. How We Use Your Information

We use your personal data to:

  • Respond to your enquiries or manage your booking
  • Provide quotes, availability, and event planning details
  • Improve our website and services
  • Comply with legal or regulatory obligations

We process your information based on one or more of the following legal grounds:

  • Your consent (e.g. when you opt into marketing emails)
  • To perform a contract with you (e.g., managing your booking)
  • Our legitimate interests (e.g., improving services or responding to enquiries)
  • Legal compliance (e.g. record keeping)

4. Sharing Your Information

We will never sell or rent your personal data.
We may share it only with:

  • Trusted service providers (e.g. caterers, other suppliers, or payment processors) who assist in fulfilling your booking
  • Professional advisors (e.g. accountants or insurers) if required for business operations
  • Public authorities if required by law
  • All partners and service providers must comply with GDPR and handle your data securely.

5. Data Retention

We keep your personal information only for as long as necessary:

  • For enquiries: up to 12 months after your last contact
  • For bookings: up to 7 years for legal and accounting purposes
  • After this, your data will be securely deleted or anonymized.

6. Your Rights Under GDPR

You have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate or incomplete data
  • Request deletion of your data (“right to be forgotten”)
  • Restrict or object to how we use your data
  • Withdraw consent at any time (for example, from marketing emails)
  • Lodge a complaint with the UK Information Commissioner’s Office (ICO) or your local data protection authority

To exercise any of these rights, contact us at hello@thecedarroofbarn.co.uk.

7. Cookies and Website Tracking

Our website uses cookies to improve user experience and analyse traffic. You can choose to accept or reject cookies in your browser settings.

8. Security

We take appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, please note that no internet-based service can be guaranteed 100% secure.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will appear on this page with a new “last updated” date.

10. Contact Us

If you have any questions about this Privacy Policy or your data rights, please contact:
Email: hello@thecedarroofbarn.co.uk

If you are not satisfied with our response, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.